Season 06 Episode 1
– Dec 06, 2022
39:36 Show Notes
Tools of the Trade
We talk about tools of the trade that we use in our day to day work life.
We talk about the following topics
- Project Management Tools
- Web Development Tools
- Set Up Aliases for your terminal (github gist)
- Design Tools
- Business Tools
- Password Managers
- Screen Recorders
- Visual Studio Code
- Sequel Ace
- Database Beaver
- Table Plus
- cmder (terminal)
- Github Desktop
- Source Tree
- Invision App
- Affinity Photo, Designer, Publish
- One Password
- Last Pass
- Keepass X
- Wonder Share Demo Creator
Accuracy of transcript is dependant on AI technology.
Welcome to the first episode of season six of the website 101 podcast. This is the podcast for people who want to learn more about building and managing websites. I am Amanda Lutz. Hello, welcome. With me, as always, are my co-host. We have Sean. Hi, Sean.
Hey, Amanda. And Mike. Hey, guys. Good to be back. I'm so excited to be doing season six. How about you guys? Yes, I'm very excited. Looking forward to it. Nice. So what are we talking about today?
And it's just the three of us here. There's no guest for the inaugural episode of season six. But Sean, do you want to tell us what we're discussing today with each other? Today, we're going to be talking about tools of the trade.
Tools that we use in our day-to-day life, our work life. And if we have time, we might pull in some personal stuff as well. All right, this is awesome. And we're gonna talk about various, various kind of categories of different tools you could use.
Tools like software and apps and that kind of stuff. of thing that help us get along with in our job and in our personal lives, right? Yes. Yep. And so our first topic to talk about is project management tools.
So let's first give a definition. Your project management tool is things like listing tasks, assigning items, bug tracking, client communication, checklists, things of that nature. Amanda, could you tell us what you typically use for...
project management, what your preferred one is. Oh, well those are two very different things. What typically happens is whatever the client is already using and wants me to use. Design agencies will already have their whole system set up.
If they've worked with other contractors before, they've, I've worked with everything from Basecamp and Trello and Jira and even the last time I worked in an office, they had this internal bug tracking system
and whenever we would go out and have like a liquid lunch, we would put quips like whenever anybody said something stupid. And so the goal during these liquid lunches was to. be equippable so that the next time you're fixing bugs you could see just how
stupid you actually were. Oh that sounds fun. That sounds awesome. That's much more fun than project management tools usually are. Yes well it was it was back in the day when you could still drink out work. I remember those
hey I work from home now so technically those days are today. Those days are today I like that. But not every day. Yeah let me go to the fridge and I'll make that day today. Right. So Sean, what kind of stuff do you,
do you actually amanda before we move on? When you're not being told what to use by a client, do you have a preferred, any kind of tools you like to use from a project management? It depends on the client and it depends on the project,
how complicated it is, how often they like to talk and even individual clients that I work with, they will even still have preferences. Some of them like to tell me what to do on Slack. Some of them like to do.
to send emails. Some of them I can convince to use Trello because you can set up the cards and then within the cards you can do like the individual tasks. So it's, I mean, you got to be kind of light and easy and flowy and just go with it, I find.
Okay, so Sean, what kind of project management tools do you tend to use on your client work? Okay, so like Amanda, I work with agencies and a lot of the time I just work with whatever they're using and I've you, I've ran the gamut. I've used almost every project management tool.
there, things like a Reich and Monday and a couple others that I can't remember. Monday was okay. Reich was, I hated it. I hated it with a passion. But I had a long term relationship with this agency and I just sucked it up and used it. It hated it, hated it, hated it.
I can't remember why, but I can't say hate enough. Now, right. However, so now the I'm basically using only two different ones base camp, which I'm not a fan of but I don't hate it I just don't like it. You know, I'm kind of it's it is what it is and then Trello, which I kind of like I
Think it could be improved, but I haven't found something better that I like So Trello's my go-to if I have a client that doesn't already have a system and that's what I use So it's Kanban board. It's exactly what Amanda mentioned
So when you guys do use these tools, whatever it is if your client is not dictating it to you, do you try to get your clients to use the one at the beginning of a project? Do you say, look, I use Basecamp or I use Trello. So hey client,
can you sign up for this so that we can do this? Do you do that kind of thing or has it go? Yeah, I'll try to. Okay. With a couple of clients, I insisted that we needed projects management because there was a lot of stuff going on and it was easy to lose track of
stuff in my email and personally, I get a little bit of anxiety if I have more than one or two unread it. my email. So I like to just keep everything project management in Trello or Basecamp or whatever.
Yeah, I use a tool called AirTable for which we actually use to manage some of this broadcast, like upcoming episodes and that. It's like a spreadsheet combined with a database, I guess, for people who don't know. And I'm a big fan of that. I have had clients,
like I've told them, look, let's go through that and use that to manage this project. And, you know, with varying. levels of success. But very often I just use it for myself, for managing my own side of the project, the work that I do.
And the other tool I use frequently is GQs, which is a little known task. Sean, as you mentioned earlier, it's like a task manager, I guess, task list thing that connects with all of Google's services, so it connects to Google Calendar
and stuff like that. And I really like the two of them as a combination. Cool. And GQs. I also use GQs. but in a very limited fashion basically I use it to schedule automatic reminders and stuff. So here's here's my question. Would you ever pay for a project
management tool? I would pay if it was worth it if I saw the value in it but currently I don't have a need for it or I haven't found one that I would be willing to pay for which is why I use Trello. The free board works for me. Yeah
I would. GQ's yeah I pay it's like $25 a year. I pay that. because I really like it. I use the free version of AirTable because it's good enough for what I do. It has plenty of space and all that.
I would if, yeah, I'm the same. If I thought it was really valuable for my business, I probably would, but haven't really needed to as yet. By the way, we should add, none of these products we're mentioning
have sponsored this show. We have no affiliations with any of these products. But we're not. Any of the makers, yeah. But yeah, we're not against it. Yeah, you wanna, if you're a developer of one of these tools.
feel free to reach out. We'll talk about ad nauseam on the next one. There you go. We're very happy to take sponsorship. Yes. Yeah. OK, what are we moving on to next? I think next, what would be interesting
is we should talk about what kind of tools we use for web development. I mean, we're all web developers. I'm sure we could do a whole episode about our local development environments and things that we use.
But just quickly, high level, Mike, what do you use when you're writing code? Well, I use what I guess is... Oh, operating system too, because I think that's interesting. Oh, that's right. So I am the only Mac user here.
I use a Mac computer and have for several years now, used to be Windows, now a Mac. Not a fan boy, if you don't wanna use a Mac, don't use a Mac, I really don't care. It's just what I like. In terms of web development, in terms of the coding side,
I use the, I guess, the industry standard visual studio code, which is a Microsoft product. deeper CBS. Speaking of Windows, and I think it's fantastic. And they updated all the time with new features,
which is really cool. How about you guys? Amanda? I used to use, I used Adam for a little while. I used Notepad++, but yes, I am a diehard Visual Studio Code user now. I tell my students to, you know,
you don't have to use Visual Studio Code, but every so often when it's like, hey, look at this cool thing that I found. It shortcuts its extensions. it's plugins, it's, you know, all of the things that you can do with Visual Studio Code.
Yeah. Yeah. I used to use, uh, notepad++, just like Amanda. And I also was a big fan of Sublime text editor for a long time. Yeah, that's what I came from. Four or five years ago, I switched to Visual Studio Code and haven't looked back. I just love it. It has, the extensions are great.
Like Mike said, it's updated regularly. And the integrated terminal that you can set up with tabs and then, there's just, I could talk for like an hour about everything that I like about Visual Studio Code.
So yeah, get on it. If you haven't tried it, that's the one I would strongly, strongly recommend. Oh, and also I'm on Windows. I forgot to mention that. Yes, I'm also Windows. But what I should have done when Mike asked me,
what text editor I used, I should have like, nerdily pushed up my glasses and said, uh, vi. Thank you. indicating that I was on a Linux operating system. Right. Ha ha ha. Well, speaking of Linux, I do have a dual boot.
So I occasionally switch into papo S. Good Lord. Well, I have the WSL installed. I don't use that on Windows. I don't like it. All right. Well, OK, what? Nerds. Moving on. You guys are outnerding me here.
I'm like, yeah, I don't fit in here at all. Ha ha. What let's talk about database management systems. stuff like that. I used to use something called SQL Pro, and then it started to get kind of buggy for some reason. And now I use a tool called SQL ACE, which is just this kind of
interface that fires up a database. You see all the tables and all that kind of thing, and you can connect remotely to server-based databases, that kind of thing. How about you guys? Sean, what's your database management tool? I use NaviCAT, so I was turned on
to NaviCat about 10 years ago and that's just what I use. Works great for me. Remote connecting to the server, locally, does everything I need. Nice Amanda. I also use NaviCat but I also have no problem
just using the PHP my admin that usually comes with shared hosting. It works just fine. And there have been a couple of times when I've been dealing with databases that were so big or records and tables that were so long that I actually had to.
Google the terminal command to do a database dump from the MySQL database. Actually, I had to do something similar at least once where I had to import a database and I couldn't do it with a... had to be done on the terminal.
Speaking of terminal, oh one thing I want to go back, NaviCAT is a paid program. There are lots of free programs such as TablePlus I believe is a popular one or database. I haven't used either of them, but they are free.
So if you need a database thing, that's what I would go with. Terminal, if you're on Windows and you want more features on your terminal, look at Commander, C-M-N-D-R. Okay, you just, you'll install it
and it gives you tabs and color schemes and all kinds of really good stuff. I heard about Commander C-M-N-D-R. a little intro on it and I've been using it ever since. So I'll link to that stuff in the show notes.
There's a version of that, something similar for Mac called iterm, i-t-e-r-m. I think that's what it's called. And yeah, it sounds very similar. So that is pretty cool. Amanda, what do you use for managing your Git repo and doing commits and things to do it on the terminal or using a GUI of some sort?
I live and buy it by my GitHub desktop. Okay. Or source tree if it's a bit bucket instead. I use source tree. Yeah. I thought about, I've never used the desktop, GitHub desktop, but... Neither of I was thinking about that.
You like it then, eh? I like it a lot. I have... I mean, even still, Git is a little bit intimidating to me because more often than not, I'm working on projects by myself. I mean, so you don't necessarily need the repo and the collaboration.
and everything else. So then when I do get pulled into a project where I need to do that, it's like, obviously, I don't like not being good at things, so I don't want these team members to know that,
you know, Amanda screwed up the Git command again, so I would rather just have like the nice clicky gooey. Yeah, yeah. Done. I do use the terminal for basic commands, but if I need to do anything more than like cloning
or making a commit or simple stuff, then I pull up source tree. If I need to find a stash and apply it or a cherry pick something from another branch. Yeah, I'm similar that I usually work on my own and I know like a handful of Git commands
and they seem to get me by so I just have been using those in the terminal and it's worked out so far. But I should remember that if I ever get pulled in, maybe I'll pull it into another project with someone else, maybe I'll fire that thing up.
I got a tip for you guys and for our listeners, set up aliases for your t- terminal. And I have a whole bunch of aliases set up so I don't need to remember the whole command. And I have them on a bit bucket. It's like a snippet. So I'll share the snippet
in the show notes. And you can just follow the instructions and you'll have these new commands that you can just type and it'll do what you need to do. Yeah, like shortcuts, right? But if I can't remember the commands, the official commands
where all of the Google documentation exists, how am I supposed to remember the the clever commands that I set up in the moment and then I'm going to forget them later? No, but that's why I made it into like a gist so that I can reference it. And I do I use
a lot of these all the time. So. If you want to do git status to check what's checked in or not, I just type GST. So it saves me a bunch of keyboard things or git commit minus a minus m. And then you put your message.
Enough of you. And I do it. And I do it. All of your commands verbally. Yeah. So that's that makes for a difficult podcast episode. My point is instead of typing all of that out, I type three letters and my message.
Boom. And there's a whole bunch of other commands that I'm not going to go into. I'm just kidding. an example. There was a show, I can't remember what it was, but someone was programming a phone, an old school, like whatever phone, and they told someone,
okay I've got 911, I've got a speed dial for it. It's star 5 2. Okay, should we talk about local hosting and how we handle projects locally? Amanda? Because we're all the same. Yeah, we are all the same. I think that maybe
this would serve to be a... to go more in depth in a different podcast episode, to talk about what we've used in the past and why we changed and et cetera. But yeah, I think we're just, we're all on D-Dev now.
D-Dev for the win. D-Dev. I was on D-Dev a couple of years ago, but you guys came on board and it's now officially a craft thing, so that's their recommended one. So we're all on that. And I agree, Amanda, let's do another episode
all about local hosting. Yeah. Mm-hmm. Amanda here. Hi, if you're enjoying the website 101 podcast We'd love it if you could give us a positive review on Apple podcasts or wherever you get your podcast
Reviews help listeners find out about us and allow us to keep doing the show Okay, what do you want to talk about next? Well Mike you're the designer. Let's hear about design tools All right, well, there's lots of options for design tools
personally, I use Figma a lot which is a Sort of a web page designing tool. I guess you call it. It's not quite as robust as something like Photoshop, but Again, it's intended for web stuff. Not yet.
It's recently been acquired by Adobe. We'll see what happens. Oh, that's right. I forgot. Oh, yeah. We can get embraced into the Adobe Suite, and I'll pay $500 for something, because currently I don't pay a cent.
Yeah. Yeah, anyway, Figma so far is really great. I also, speaking of Photoshop, I used to be a Photoshop guy. And then again, the subscription model sort of chased me away. But there's a thing you can use online.
a website called, I don't know if it's photopia or photo P, but it's photo P E A dot com. I think that's the address. And it's a mimicked, like it's a mock Photoshop interface and it has exactly the same functionality and even the
same keyboard shortcuts. And it's brilliant. And I use that a lot. A similar tool, which is installable on your computer with BigGimp, but I haven't actually used it myself. I'm just aware of it. What do you use when you
use it? design tools. Sean, you do you're a bit of a photographer on the side? What do you use for design? Well, for design, mostly I work with designers or agencies, so they provide the design and I use whatever tool that
they're using. Typically, it's Figma these days, but I do work with an agency that uses Envision App, which is another similar thing. It predates Figma, but you know, it's all online. I had the unfortunate experience of dealing with a design provided to me an illustrator.
Which, not fun at all. Which do you prefer? Reich or Illustrator? Actually, it might be about equal. I also used to have a Photoshop subscription with Adobe and like Mike, I don't like renting my software so I bought licenses for Affinity Photo and Affinity Designer.
Coincidentally, today, as we're recording, Affinity released version 2.0 of their entire suite. It's on sale. If we get this out quick enough, go check it out. It's worth watching or using. And again, we get no kickback from that, unfortunately.
No, but if Affinity by Serif wants to sponsor us, they can. Yeah. Amanda, do you ever encounter design tools that you need to use through your work? Yeah, much like Sean, I'm not a designer. I don't create anything.
And even just this week with the Seneca classes that I teach. where I'm teaching them Figma. And one of them was like, oh my God, because I'm always going on about how I only write code and they're like, Amanda, developer,
why are you showing us this design tool? And it was literally because designers will give me the file. I'm not gonna show you how to create anything with it, just to get stuff from it. I've been given Figma, I've been given Photoshop,
I've been given Illustrator, I've been given XD. One time I've been given InVision, one time I think I was given a PDF. Uh huh, which. was not fun at all. Because you can't extract anything from a PDF.
Or try to figure out spacing, which was. Yeah. Copying and pasting. You ever copied from a PDF and they pasted it. And it's like the text is half the width of what you've. There's like line breaks.
Or yeah, line breaks that are added where they shouldn't be. Hidden characters and stuff that do things. Yeah. I even I've encountered that with Photoshop. Oh yeah. Yeah, yeah. I guess if it's not.
I guess if it's not. Work around it. Yeah, some of them are not. that design for text. Okay, I think what we should talk about is what we use for business tools. Like us, individual contract developers,
like what are we using to send invoices, to track our time, to write up, Mike's beloved RFPs, everything. What are we using? It's not that beloved, okay. Sorry, slash S, that was my sarcasm. Right, okay.
Mike, how about you go first? Tell us about what you- for invoicing and time tracking. Okay, so for my invoicing software, I use something called HIVAGE, which is probably not that popular. Used to be called CURD-B.
You can see why they changed their name. Anyway, it's your typical invoicing thing and whatever. That's, I don't have anything particularly. I've used it for a long time and it seems to work and that's what I use.
As far as time tracking, I've started recently using something called time. Mater, M-A-T-O-R. Again, I don't know what where these people come up with the names. The idea about that one though is I can like tell it that whenever I start up this app,
like say Visual Studio Code and say Figma, and this term is in the title of one of the windows I have opened, something like that, any kind of combination like that, then start tracking for this client, start tracking this time.
Well, that's very time for that client. That's pretty cool. Yeah, so it, like, as soon as I start up my workflow, it already knows what I'm working on kind of thing. I'm testing it out so far, so good.
And yeah, that's, I like the automated time tracking thing where I don't have to remember to start and stop stuff. So. So I'm curious, let's say you work on a project for 23 minutes. Does it record it as 23 minutes or does it round it up
or round it down to say 15 or 30 or an hour? Or is this a setting that you can configure? I have a can yes configured to round up to the minute So if it's a minute and some seconds it'll round up one minute. That's it
You're if you're building your clients a hundred dollars an hour and yeah Yeah, or sixty dollars an hour you're charging them per minute a dollar a minute. No. No. I'm not saying I do that I'm at the end of them when it's
Enforcing time I look at my hours and I do some mental math at that point to be honestly I it's not like I have it telling me every single cent I have to charge for I don't do that so My clients would not be too happy if I say my clients would not be too happy if I say
You owe me another 33 cents for the last thing. You know what? They might like it if you charge them per second instead of rounding up. Could you imagine getting a list of tasks that you worked on as like,
I worked on this one for three minutes and 45 seconds and this one for 12 minutes. You could not imagine. Yeah, I round up the seconds to a minute and I round up every minute to the nearest hour and then the nearest hour to a day.
That's pretty much how I charge. I ended up building people hundreds of dollars more per day. I answered your email, that's $500. Yeah. One day that's the dream. That's right. Okay, Amanda, what have you got for business tools?
So, for time tracking and invoicing, I use this app called Harvest. And it's going to be in the show notes, the LinkedIn is going to be in the show notes. But it's getharvest.com. I've been using it for a very, very long time, and I pay for it every year.
Because I like it, and I've got so much data in it. And I think with the free account, you can only have, or with the free level, you can only have like five projects. or something like that. And it's like with my personal projects
and with my client projects and putting all the Seneca stuff in there. I'm using a lot more than five at any given time. But so with this one app, I'm tracking my time. I can put it in, I can create different tasks
for each project. I can do reports for how long things are taking. I can put in some basic budgeting and it will send me notifications when it's getting close to that. I can make invoices. I can do automated invoices.
I can do... deposits, and then it's also what I've started using with it now recently is I can have have it email the invoices automatically to the client with a PDF attached and because it's got connection, connectivity with Stripe, I created a Stripe account. So now this email
that goes to the clients also has a link so that the client can just pay online through Stripe. After so many days the money comes to me, chef's kiss, everything is wonderful and automated and just comes together.
Yes, I've got the stripe hook up online too. It's pretty sweet when that happens Despite the the cut that stripe takes on yeah For the convenience sometimes you it's nice. Oh, and then I'm still like taking taking pictures with my banking app of checks when they come in
Yeah, I do that too I'm using Zoho invoice Which similar to What is it harvest has all of the features that Amanda mentioned including you know I integration with stripe and PayPal or any other payment gateway that you want, blah, blah, blah.
I was on a paid plan, but they recently made the paid plan free, so I no longer pay, and I have all of the old features that I needed to pay for, so I'm very happy about that. Emailing clients with the invoice.
If they're late, I set up a reminder schedule. So after seven days, after 14 days, after 30 days, after 60 days, it just automatically goes. After seven days? Yes, after seven days. But because I do net 30, so if I invoice you,
it's all right. Okay, no, I thought it was like after seven days from sending. Yeah, yeah. No, no, it's overdue. Yeah, my bad, I heard wrong. No, no, it's, they have 30 days to pay, and then if they're late seven days, they get a notice.
So I have two clients that always pay within 12 hours of getting that seven day notice. Only a couple of times that they paid before. They just wait for the second... I never mention it to them because I know it's coming.
They're regulars. And I've had other clients where they're really late on payments and I like the automatic sending because it's not me, it's clearly a machine that's sending the email. And if it goes too long, I'm going to get on the...
phone and call them. But the first two or three, I don't have to do that. I just like, I let it go and the machine does it for me. Yeah, that is convenient. The one that we use that I use, a high-vage, my wife and I
both use it. We both sort of work for the same company, but she does different work. And one of the things I like about it is you can, on a per invoice basis, you can change the, when it's due basically. Yeah, like mine, it's, I usually say do on receipt or do within
whatever and I expect to get paid pretty. soon, but for her sometimes she works for clients where it's like 30 days or whatever. And you can change it on a per invoice basis, which is nice. I don't know how common that
is in these tools. Well, my tool Zorho Invoice does the same thing. So my default is set to net 30, but if I create... Sorry. Sorry. I'm like a 12 year old boy. My tool. Well, my tool. My tool is bigger. My tool is better.
My name is bigger. I'm surprised this has come up in the end. discussion yet until this point. The juvenile humor. So we did well. So okay, the default setting on Zoho invoice, I've got it set to 30 days, but I can override it.
So when I get a new client and I'm going to start work with them, I need the initial deposit. It's what Mike does, do on receipt. And then I have recurring invoices for things like maintenance. Those are also due on receipt because they're prepaying, you're paying ahead of time.
Okay, so... Some of these categories that we're going through business tools and whatnot are gonna have a lot of overlap And the next one I guess would as well password managers I want to talk about this because I think if three of us use different ones. I I'll guess I'll start I use one password
which is Pretty popular. I guess it's not it's definitely not foolproof. It's it's can be a little finicky and Not the most user user friendly thing, but anyway, I use it. What do you guys use Amanda?
We use last pass and we pay for a family account and So then Andrew and I can like share passwords between us. And I've actually even had clients send me, send me shared passwords through LastPass.
Oh, cool. Nice. Sean? I use an open source program, QPass X. And I don't like having some company having access to my passwords, even though they're hashed and salted and all that stuff. So I just keep the database in Dropbox.
I guess technically Dropbox has it, but they're not going to do it. They wouldn't know how the hash of the salted. to set up or whatever. My wife doesn't, we don't share like Amanda does, but yeah, I've got all my stuff.
And when I set it up, at that time, I don't believe there were password managers for Windows available. So I've been using KeyPassX for like 14 or 15 years, like forever. Wow. Cool. I don't think I've been using any password manager
for that long. Before that, I was just had my little password formula that generated new passwords. Well, before that, I had Post-its on my computer. Yeah, yeah, right. Exactly. Passwords.txt. For every project, I make a passwords.txt file.
Mine is notes.txt and it's got other info, but yeah, it has credentials that I need to access further client. Yeah, nice. I want to bring up one that Mike has brought up, put on our notes here, ScreenFlow.
What is ScreenFlow and what do you use that for? ScreenFlow is a Mac application and it's basically a tool for creating screen casts. At least that's what I use it for. Video creation tool. where you could get it to record your screen,
watch your mouse move around, you can have your picture in a little circle in the corner or whatever you want. And I use it for creating screencasts for clients a lot of the way that I generate documentation
on how to manage the sites that I build for them is I record these little short videos where it says, hey, you wanna add a new category? Do this and it's like a two minute video of me doing it, walking them through in a video format
and I send it to them. So I've been recording those videos in ScreenFlow for several years now. Now it's pretty cool. Nice. I used a different program, which is not available anymore, but I recently started a YouTube channel.
And I bought the new version of the program, which was renamed for screen recording. This is my YouTube channel. I do screen recordings there. So I do the same kind of thing that Mike does, make videos for my clients on how to do stuff.
And I use Wondershare demo creator, and it's a paid program. Mm-hmm. Yeah, screen flow is also paid. Amanda, do you use any... screen recordings? No, I think that I had to use one when lockdown first happened
with COVID to do some stuff for Seneca, but through Seneca I get like the whole Adobe Creative Suite and other things, so I remember using something but it must have been through that. It was just one time, I don't remember it.
Cool. Oh, I don't know what about ScreenFlow, about Wondershare demo creator. It's like a screen recorder and video editor all in one and it's got all kinds of little effects. stuff that you can use.
Yeah, yeah, this one when I do my little recordings, there's like a timeline at the bottom and I can cut things out. Yeah, exactly. Yeah, yeah. No, OK. Dissolve things into each other and all that.
Amanda. Yeah. I see a tool here listed called Neat, but I don't know what that is. Can you tell us? I love Neat so much. It is also paid and it's kind of pricey, but I keep paying for it. It's an app and a website.
And what I can do is with the app is I can take a picture of receipts and it has OCR, that optical character recognition. So it will, it helps me organize all of my receipts and it does like reports with all of the totals and stuff.
So that at the end of the year, I just need to like generate this report and send it to my accountant. And so I can take pictures of receipts, I can forward email, it has like a special email address for me.
So I can forward invoices that come to my inbox and I just need to set up a couple categories and... and send it to my accountant. So when you go to these stores and they say, do you want to get an email receipt?
You can just type in that special one and they don't get your personal email. You know what? I've never even thought of that because I don't, off the top of my head, I don't know what the special email is.
It's just in my one contact list here on this machine. That's it. I always say no, because I know that they're just going to add me to their mailing list and I don't want to be on that. Amanda, I have a question for you.
Yeah. Have you been using neat long enough? that you remember the physical scanning bar that they used to have that's when I used it no I've heard about it. Yeah. Yeah. Yeah back in the day They used to this was before I guess is before maybe before smartphones because it wouldn't make much sense when you could take a picture easily
Mm-hmm. They had a bar that was like 10 inches long and it was basically a portable scanner and you fed The receipt into it and it's sort of when you didn't like ate the receipt and it it's It's like a piers on your computer.
You plug it into your computer or something. Anyway, back when I used Neat, I think it was, yeah, that was a neat product by then. Yeah, I think that I've seen it as an option that you could buy it or, you know,
if they were like talking about how far they've advanced or something like that. Yeah, yeah. It makes no sense now, because it just take a picture of the thing and that's much, much better and faster
and easier and everything else. Yeah. And, Amanda, you're all right. It is an expensive app. I just googled it now. 200 bucks a year, presumably US dollars. I didn't think it was that much. Maybe, because I've had it for a while,
maybe I've got a grandfather in. But it's a. Like a C-plan. Maybe. But thank you for airing my personal business everywhere, Sean. But it's. What are you putting the links in the show notes anyways?
Amanda's got money. No, it's a, it's an, and the thing is, like I procrastinated things I don't want to do and taxes is definitely one of them. And it drives Andrew crazy now that we, now that we file together and.
And even though it's okay for his taxes to come in a bit later, like the contractor and the work for yourself, cut off time, it actually has a negative effects on our household when I put it off. So having anything that's going to help me get that done on time, I think is worth it.
Sure. For our peace of mind, yeah. That's what this list is all about, being more productive and stuff, right? So we've been rambling on for a long time here and we've talked about several different
tools that we use. There's lots more that we could talk about. We'll do another episode. But if there's tools that you would like us to talk about or you think that we should know about, please email us with our contact form.
and we'll do a second episode sometime in the future. Yeah, website one-on-onepodcast.com slash contact. Right, Link will be in the show notes. Thank you for listening. Bye everybody. Bye everybody.
Bye. Yeah. Hey, thanks for listening today. This is Mike Mela. You can find me online at belikewater.ca or on socials at Mike Mela. Hosted in part today by me, Sean Smith. You can find me at my website, caffeinecrations.ca
or on LinkedIn at caffeinecrations. One third of the website 101 podcast talent is provided by me, Amanda Lutz. You can find me online at my website, amandolutes.com. I also hang out on Twitter sometimes.
You can find me at Amanda LutzTO. I thank you for listening to their website 101 podcast. Wait, hold on. I think you should do that again. This is what we've talked about. This is what we use. I think then we open it up.
And as I can listen to her, what do you use?
Have a question for Sean, Mike, and Amanda? Send us an email.
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